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Online Troop Financial Reports

Troop leaders are required to submit an annual Troop Financial Report demonstrating troop income and expenditures, reflecting the troop’s financial activity from June 2013 to May 2014.

All reports must be accompanied by 12 monthly bank statements, from June 1, 2013 to May 31, 2014. 

New troops should include bank statements from the time the troop’s account was opened through May 2014.

This year, troop leaders have the option of completing and submitting the Troop Financial Report online. 

To access the online report, click the following link:

www.girlscoutsem.org/TroopFinancialReport

All financial reports are due by June 30, 2014.

Step-by-Step Guide to Completing the Online Troop Financial Report

Page 1 

  • Provide troop leader’s contact information
  • Indicate the grade level of your troop
  • Provide troop identifying information

Page 2

  • Indicate amount of money carried over from last year, or the account balance as of June 1, 2013
  • Indicate troop income from June 1, 2013 to May 31, 2014
  • Indicate troop expenses from June 1, 2013 to May 31, 2014
  • Provide the net troop financial institution account balance by subtracting the total expenses from the total income

Page 3

  • Provide financial institution identifying information
  • If your account has online access or a debit card, indicate whether a certification or waiver has been submitted to Council
  • Provide the authorized signers’ names and contact information

Page 4

  • If possible, scan your bank statements and upload a copy of each bank statement individually. There should be 12 bank statements, one for each month from June 2013 to May 2014
  • If your district requires receipts to be submitted, upload your receipts
  • If you do not have the ability to scan and upload your bank statements, you may send or fax them to Council

 Page 5

  • Indicate whether parents have been informed of the troop’s finances
  • Provide the amount of money carrying over to the next year and what plans there are for the use of this money
  • Indicate the involvement of girls in the decision-making process
  • Provide the troop leader’s name, certifying that the information provided is true and correct
  • When you click on ">>" at the end of this page, your data has been submitted.  You will be taken to a PDF of your report which you may print for your records

Keep the following in mind:

  • The online version allows you to stop the report at any time and come back to it later
    • To resume where you left off, make sure that cookies are enabled on your computer
    • Cookies are a “mechanism for websites to remember information, such as items in a shopping cart, or to record the user's browsing activity, including clicking particular buttons, logging in, or recording which pages were visited by the user as far back as months or years ago”
    • Ensuring that cookies are enabled varies depending on the Internet browser you are using. If you simply Google “how to enable cookies on Google Chrome” or “how to enable cookies on Internet Explorer 8,” for example, you will find directions on how to do so
    • If you do not wish to enable cookies, you must complete the report in one sitting. Conversely, if you intend to finish the report in one sitting, you do not need to enable cookies

  • Leaders of multiple troops do not need to clear data from the online report
    • Once you complete a report and submit it, the report’s data goes to Council
    • When you click the link to the online report to start a new report, all fields will be empty and you can complete and submit the next report

  • Troop leaders still have the paper version option of the Troop Financial Report
    • Paper versions can be obtained from your neighborhood manager or you can download here
    • Troop Financial Reports should be submitted to the neighborhood treasurer
    • Please do not use a version of the paper form dated prior to July 2013. The date of the form is found in the lower left-hand corner
    • All 12 bank statements, from June 1, 2013 to May 31, 2014, and receipts, if applicable, should be submitted with the paper Troop Financial Report

  • Please review the Troop Financial Reporting Calendar

If you have any questions about the Troop Financial Reporting process, you can contact your neighborhood treasurer or CDM.